Passport Forms
PASSPORT
INFORMATION
Rights
of Applicants
If you have any complaint, please approach the RPO/PO heading the office in
your area.
If you are not satisfied with the service, you can either write to the Chief
Passport Officer or fax or telephone him.
Postal
address
Chief Passport Officer, Ministry of External Affairs,
Patiala House Annexe, Tilak Marg,
New Delhi - 110 001. Telephone: 3384519 Fax : 3384461
Are
you applying for the first time?
You can obtain an application form from the Passport Office (free of cost)
or the Head Post Office (Rs. 3) or submit a photocopy of the form. After filling
all columns carefully and legibly the application may be submitted to
the Passport Office concerned (where you are resident when applying) either
in person or through a representative or by registered post.
Proof of residence
is essential i.e., a self-attested photo copy of the ration card or voters'
identity card or water tax bill or telephone bill or electricity bill or running
bank account or income tax assessment order of last three years or appointment
letter of reputed companies on letterhead (any one of them will do).
Proof of date
of birth and educational qualifications is also essential i.e., a self-attested
photo copy of birth certificate or school certificate or in case of illiterate/
semi-literate persons a sworn affidavit to be attested by a magistrate, as
per specimen given in the form.
Furnish 6 photographs
(black & white or colour) :
- Size 35 mm x
45 mm;
- Frontal view
of full face against a light background; photos taken with coloured or dark
glasses and in uniform are not acceptable;
- 4 photographs
pasted on the form and signed across partly on the photo and partly on the
form and 2 photographs (unsigned and name written on the back) to be put in
an envelope and stapled to the form.
Attach NOC
in original if you are in the service of Central/State Government, Public
Sector Undertakings, Statutory Bodies and the like.
Do
you need a passport urgently?
You require a verification certificate (as per specimen at Annexure
G of the application form) from any officer of the rank of Deputy Secretary
and above in the Central Government or equivalent in the State Government,
Colonel and above or its equivalent in Air Force and Navy, General Manager
of a Public Sector Undertaking, Sub-Divisional Magistrate, SSP of a district
or one of those listed in Annexure 'G' (page 16 of the application form).
An out of turn passport is issued only in cases of specified emergencies,
on production of documentary evidence.
Passport
for minors
It is preferable to have a separate passport for a minor. A number
of foreign Diplomatic Missions are refusing to grant visas if minor's name
is included in the parents' passport.
Apply as for
fresh passport with the following additional documents:
Emigration
Check Not Required Stamp
Following persons are entitled to get the ECNR stamp on their passports:
- Gazetted Government
Servants;
- Income-tax payees;
- Persons holding
professional degrees;
- Persons staying
abroad for more than 3 years;
- Spouses of the
above mentioned categories;
- Persons holding
graduation or higher degrees;
Seamen in possession
of Continuous Discharge Certificate and Sea Cadets and Deck Cadets (i) who
have passed final examination of three year B.Sc. Nautical Sciences Courses
at T.S. Chanakya, Mumbai, or (ii) who have undergone three months Pre-Sea
training at any of the Government approved Training Institutes after production
of Identity Cards issued by the Shipping Master, Mumbai/Calcutta/Chennai;
- Persons holding
permanent Immigration Visas of any country e.g. Green Card in USA;
- Persons holding
diplomas from recognised institutions like Polytechnics or certificates of
vocational training from Government/recognised institutions;
- Nurses possessing
qualifications recognised under the Indian Nursing Council Act, 1947;
- Dependent children
of parents eligible for ECNR, as above (upto 24 years of age);
- All persons
above the age of 60 years;
- All visitors
to Pakistan and Bangladesh;
- All visitors
going to any country in Europe (except the Commonwealth of Independent States)
or North America.
Emigration
Clearance Rules
Even if you
do not have the ECNR stamp, you can visit Bangladesh, Pakistan and all countries
in Europe (except the Commonwealth of Independent States) and North America
without emigration clearance.
In any case,
Protector of Emigrants can grant emigration clearance to certain categories
of skilled/semi-skilled workers for a period of six months if application
is made through authorised recruiting agent and there is a valid employment
visa. In case the person concerned is leaving the country for non-employment
purposes, he can obtain suspension from emigration clearance for the specified
country and for the specified period from Protector of Emigrants.
Fees
May be paid either by bank draft in favour of the Passport Officer
concerned or in cash at the counter of the Passport Office.
Original
Documents
It is obligatory to produce the original documents for verification
in case so required by the Passport Office.
Time
frame for issue of Passports
If all your documents are in order, you should get your fresh passport
in 5 weeks (now however it seems that it takes 12 weeks). If
you already hold a passport then your next passport should be re-issued in
one week.
In case of damaged/
lost passports (except in case of habitual losers), provided you apply to
the same office which issued your original passport, you should get passport
in about 5 weeks.(This time frame might not be valid anymore and it could
take longer).
If you have applied
for a duplicate passport to an office other than the one which issues the
passport you have lost or damaged, you should get your passport in 6 weeks
(time frames again need to be checked).
However,
in case of emergency, your Passport Officer can expedite the issue of passport.
Delivery
of Passports
Passports are normally delivered only to the applicant or despatched
by registered post to the applicant's present address as given in the application
form. In case a passport has already been granted, in the normal course, the
applicant may approach the Passport Office for counter delivery. Such passports
can then be delivered at the counter.
Loss
of Passport : How to apply for a duplicate?
If you lose your
passport, then:
Please inform
the nearest police station and obtain a copy of the FIR;
Also kindly inform the Passport Office or Indian Mission which issued that
passport. Passport is a valuable document and in case it gets misused, you
can be held responsible, if you have not informed the office;
Apply
for a duplicate passport with
- application
for lost passport;
- copy of the
FIR;
- affidavit (specimen
at Annexure 'B' of the passport form);
- copy of lost
passport, if available;
- Fee Rs. 2500/-.
(This fee needs to be verified).
Damaged
Passport : How to apply for a replacement?
If your passport
gets damaged, you are entitled to get it replaced. Apply for a duplicate passport
with the following documents:
- application
for a damaged passport;
- damaged passport;
- affidavit (specimen
at Annexure 'B' of the application form);
- Fee Rs. 2500/-(This
fee needs to be verified).
Expired
Passport : How
to apply for re-issue?
If you are a
holder of a passport, then you are entitled to an automatic re-issue of a
passport, without prior police verification. You can apply one year before
the passport expires or within 2 years after it expires to obtain this expeditious
service.
You are required
to submit only:
- Fresh application
form;
- Previous passport;
- Proof of residence
only if the present address is different from that given in the previous passport.
(Verification
Certificate or any other document - not required).
Options
in terms of validity and size of
the booklet
You can either apply for a 36-paged normal passport booklet (Fees:
Rs. 300/- for 10 year; Rs. 600/- for 20 year validity) or a 60-paged jumbo
passport booklet (Fees: Rs. 500/- for 10 year; Rs. 800/- for 20 year validity).(These
rates might have since changed).
Miscellaneous
services : change
of name
If you change
your name, please get your passport booklet changed. Please approach the RPO/PO
concerned in good time. In
case of marriage, re-marriage or divorce:
- Fresh application
form;
- Certified marriage
certificate or an affidavit from husband and wife (Annexure 'A' of application
form);
- In case of divorce,
divorce deed authenticated by a court;
- In case of re-marriage,
divorce deed or death certificate of spouse duly authenticated.
In other cases:
- Fresh application
form;
- Two original
newspaper clippings giving notice of change of name;
- Affidavit (Annexure
'A' of the application form).
Regional
Passport Office In India
New Delhi
Chief Passport Officer, Ministry of External Affairs, Patiala
House Annexe, Tilak Marg,
New Delhi - 110 001.
Telephone: 91-11-3384519 Fax : 91-11-3384461
Mumbai
Regional Passport Office Manish Commercial Centre Dr. Annie Besant
Road Worli, Mumbai - 400 025
Bangalore
Regional Passport Office 1-A, Brunton Road
Bangalore - 560 025 Regional Passport Officer:
Telephone 91-80-5584901 Enquiry: 91-80-5591170
Nagpur
Officer in charge : Mr Shirgave
Regional Passport Office Ghat Road, Near Vijay Cinema Nagpur 440 018
Telephone: +91-712-721595
